Difference between revisions of "Adding specimens to an existing rack"

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It is sometimes necessary to add additional specimens to a rack already entered into tube.tracker. tube.tracker provides two methods of adding specimens. The first is the default method and is identical to the Bulk Add Method of a new rack. The second is similar to the Conventional Add Method and can only be used if your internet browser cannot perform the bulk method.
 
It is sometimes necessary to add additional specimens to a rack already entered into tube.tracker. tube.tracker provides two methods of adding specimens. The first is the default method and is identical to the Bulk Add Method of a new rack. The second is similar to the Conventional Add Method and can only be used if your internet browser cannot perform the bulk method.
  
# Click '''Add''' under the menu heading Specimens. The Add Specimen screen will appear.[[image:add_specimens_menu.jpg|left|frame|'''Add specimen menu''']]<br clear="all" />
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# Click '''Add''' under the menu heading Specimens. The Add Specimen screen will appear.[[image:add_specimens_menu.jpg|none|frame|'''Add specimen menu''']]<br clear="all" />
# First, you must identify the rack to which the additional specimens will be added. There are two ways to do this:[[image:add_specimens_start.jpg|left|frame|'''Add specimens start screen''']]<br clear="all" />
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# First, you must identify the rack to which the additional specimens will be added. There are two ways to do this:[[image:add_specimens_start.jpg|none|frame|'''Add specimens start screen''']]<br clear="all" />
 
## Searching for a Rack ID
 
## Searching for a Rack ID
 
## Browsing Containers
 
## Browsing Containers
# ''Searching for a Rack ID'': This can be done by entering/scanning the Rack ID into the <b>Searching for a Rack ID</b> box on the main Add Specimen screen. A list of racks matching the search terms will be displayed. Click on a Rack ID to select that rack.[[image:add_specimens_rack_search.jpg|left|frame|'''Add specimens rack search results''']]<br clear="all" />
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# ''Searching for a Rack ID'': This can be done by entering/scanning the Rack ID into the <b>Searching for a Rack ID</b> box on the main Add Specimen screen. A list of racks matching the search terms will be displayed. Click on a Rack ID to select that rack.[[image:add_specimens_rack_search.jpg|none|frame|'''Add specimens rack search results''']]<br clear="all" />
# ''Browsing Containers'': One can also locate a rack by browsing the various containers listed below the search box. Only containers that already have racks can be selected. If a container is clicked from this screen, a list of active racks stored in thes container is returned. Click the Rack ID of the rack you wish to add additional tubes to.[[image:add_specimens_container_listing.jpg|left|frame|'''Add specimens container listing''']]<br clear="all" />
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# ''Browsing Containers'': One can also locate a rack by browsing the various containers listed below the search box. Only containers that already have racks can be selected. If a container is clicked from this screen, a list of active racks stored in thes container is returned. Click the Rack ID of the rack you wish to add additional tubes to.[[image:add_specimens_container_listing.jpg|none|frame|'''Add specimens container listing''']]<br clear="all" />
# After a rack has been selected, the Add Specimen page is displayed. The Rack ID and Container are listed at the top for confirmation. A graphical representation of the rack is displayed below. Notice that the rows and columns are labeled. WIth this, each position in the rack can be idetified using one number and one letter. Position 2-3 refers to the second column, third row. Row numbers increase from bottom to top and column numbers increase from left to right.[[image:add_specimens_enter.jpg|left|frame|'''Add specimens entry screen''']]<br clear="all" />
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# After a rack has been selected, the Add Specimen page is displayed. The Rack ID and Container are listed at the top for confirmation. A graphical representation of the rack is displayed below. Notice that the rows and columns are labeled. WIth this, each position in the rack can be idetified using one number and one letter. Position 2-3 refers to the second column, third row. Row numbers increase from bottom to top and column numbers increase from left to right.[[image:add_specimens_enter.jpg|none|frame|'''Add specimens entry screen''']]<br clear="all" />
 
#* The <span style="color: #000080;">blue</span> square (position 3-7) represents the active position, or the position into which the next specimens will be entered.
 
#* The <span style="color: #000080;">blue</span> square (position 3-7) represents the active position, or the position into which the next specimens will be entered.
 
#* <span style="color: #FF0000">Red</span> circles indicate previously scanned and saved specimens.
 
#* <span style="color: #FF0000">Red</span> circles indicate previously scanned and saved specimens.

Revision as of 18:12, 18 December 2013

It is sometimes necessary to add additional specimens to a rack already entered into tube.tracker. tube.tracker provides two methods of adding specimens. The first is the default method and is identical to the Bulk Add Method of a new rack. The second is similar to the Conventional Add Method and can only be used if your internet browser cannot perform the bulk method.

  1. Click Add under the menu heading Specimens. The Add Specimen screen will appear.
    Add specimen menu

  2. First, you must identify the rack to which the additional specimens will be added. There are two ways to do this:
    Add specimens start screen

    1. Searching for a Rack ID
    2. Browsing Containers
  3. Searching for a Rack ID: This can be done by entering/scanning the Rack ID into the Searching for a Rack ID box on the main Add Specimen screen. A list of racks matching the search terms will be displayed. Click on a Rack ID to select that rack.
    Add specimens rack search results

  4. Browsing Containers: One can also locate a rack by browsing the various containers listed below the search box. Only containers that already have racks can be selected. If a container is clicked from this screen, a list of active racks stored in thes container is returned. Click the Rack ID of the rack you wish to add additional tubes to.
    Add specimens container listing

  5. After a rack has been selected, the Add Specimen page is displayed. The Rack ID and Container are listed at the top for confirmation. A graphical representation of the rack is displayed below. Notice that the rows and columns are labeled. WIth this, each position in the rack can be idetified using one number and one letter. Position 2-3 refers to the second column, third row. Row numbers increase from bottom to top and column numbers increase from left to right.
    Add specimens entry screen

    • The blue square (position 3-7) represents the active position, or the position into which the next specimens will be entered.
    • Red circles indicate previously scanned and saved specimens.
    • Green circles represent specimens that have been added but not saved yet.
    • White squares show unscanned or open positions on the rack.
  6. Click an empty space on the rack to indicate the first position where the additional specimens will be added. This space will be highlighted in blue. By default the first available position is already selected.
  7. You will notice how similar this screen is to the Bulk Add Method for new racks. A brief description of this page:
    • Last ID Entered: Displays the most recently scanned Specimen ID. If no specimens have been scanned yet, this line will display N/A.
    • Current Position: the position in the rack where tube.tracker is expecting the next specimen to be scanned. This should correspond to the blue box in the graphical rack representation to the left.
    • Add Note: Checkbox that indicates if a note will be added to the specimen. When the Add Note box is checked the note text area will appear below the Specimen ID box.
    • Specimen ID: The specimen ID is entered into this box. This action is typically performed by a barcode scanner reading the specimen label. However, keyboard input is accepted here too. When using keyboard entry, pressing Enter or Ctrl-Q after inputting the Specimen ID will submit the Specimen ID and advance the current position. Note: Pressing Enter when the note text area is displayed will move the cursor to the note area. Pressing Enter when the note text area is NOT displayed will enter the specimen into the rack.
  8. At this point, the application behaves just like bulk adding specimens into a new rack. As each tube is scanned, the current position indicator will advance to the next open spot on the rack. Clicking the Save Rack button will add the specimens to the rack, close the rack and return you to the main Add Specimen screen.

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