Difference between revisions of "Adding specimens to an existing rack"

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It is sometimes necessary to add additional specimens to a rack already entered into tube.tracker®. tube.tracker® provides two methods of adding specimens. The first is the default method and is identical to the Bulk Add Method of a new rack. The second is similar to the Conventional Add Method and can only be used if your internet browser cannot perform the bulk method.
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It is sometimes necessary to add additional specimens to a rack already entered into tube.tracker. There are two methods for adding specimens. The first is the default method and is identical to the [[Adding_racks_of_specimens#Bulk_Add_Method|Bulk Add Method]] for a new rack. The second is similar to the [[Adding_racks_of_specimens#Conventional_Add_Method|Conventional Add Method]] and can only be used if your internet browser cannot perform the bulk method.
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== Opening the Specimen Entry - Rack Search Screen ==
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# Click '''Add''' under the menu heading Specimens.[[image:add_specimens_menu.jpg|none|frame|'''Navigation Menu<br/>Specimens > Add''']]<br clear="all" />
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# The Specimen Entry Rack Search Screen will appear.[[image:add_specimens_start.jpg|none|frame|'''Specimen Entry - Rack Search Screen''']]<br clear="all" />
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== Locating & Selecting a Rack ==
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There are two ways to locate and select the rack to which specimens will be added.
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=== Search for Racks by Rack ID ===
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# Type or Scan a Rack ID into the '''Search for a Rack ID Text Box'''. Wildcards may be used.
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# Press the '''Enter Key''' on the keyboard or click the '''Search Button'''.
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# A list of the racks matching the search term will be displayed. The Rack ID for each rack listed will be a clickable link.[[image:add_specimens_rack_search.jpg|none|frame|'''Specimen Entry - Rack Search Results Screen''']]
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# Click on a '''Rack ID Link''' to select the rack in which specimens will be added.
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# The Specimen Entry Screen will be displayed.
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=== Browse Containers for Racks ===
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Containers will be listed under the '''Select a Container''' heading.
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# Click on the '''Container Name Link''' for the container in which the rack is stored
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# A list of the racks in the selected container will be displayed. The Rack ID for each rack listed will be a clickable link.
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# Click on a '''Rack ID Link''' to select the rack in which specimens will be added.
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# The Specimen Entry Screen will be displayed.
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== Specimen Entry Screens ==
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At the top of specimens entry screens is the current entry method in black text, followed by the Rack ID and destination Container Name on the line below in green text. <table><tr><td>[[image:Bulk_add_top_lines.jpg|none|frame|'''Bulk Specimen Entry Screen<br/>Header''']]</td><td>[[image:conventional_add_top_lines.jpg|none|frame|'''Conventional Specimen Entry Screen<br/>Header''']]</td></tr></table><br/>
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* If the Bulk Specimen Entry Screen is displayed, refer to the [[Adding_racks_of_specimens#Bulk_Specimen_Entry_Method|Bulk Specimen Entry Method]] page.
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* If the Conventional Specimen Entry Screen is displayd, refer to the [[Adding_racks_of_specimens#Conventional_Add_Method|Conventional Specimen Entry Method]] page.
  
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# Click '''Add''' under the menu heading Specimens. The Add Specimen screen will appear.[[image:add_specimens_menu.jpg|left|frame|'''Add specimen menu''']]<br clear="all" />
 
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# First, you must identify the rack to which the additional specimens will be added. There are two ways to do this:[[image:add_specimens_start.jpg|left|frame|'''Add specimens start screen''']]<br clear="all" />
 
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## Searching for a Rack ID
 
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## Browsing Containers
 
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# ''Searching for a Rack ID'': This can be done by entering/scanning the Rack ID into the <b>Searching for a Rack ID</b> box on the main Add Specimen screen. A list of racks matching the search terms will be displayed. Click on a Rack ID to select that rack.[[image:add_specimens_rack_search.jpg|left|frame|'''Add specimens rack search results''']]<br clear="all" />
 
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# ''Browsing Containers'': One can also locate a rack by browsing the various containers listed below the search box. Only containers that already have racks can be selected. If a container is clicked from this screen, a list of active racks stored in thes container is returned. Click the Rack ID of the rack you wish to add additional tubes to.[[image:add_specimens_container_listing.jpg|left|frame|'''Add specimens container listing''']]<br clear="all" />
 
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# After a rack has been selected, the Add Specimen page is displayed. The Rack ID and Container are listed at the top for confirmation. A graphical representation of the rack is displayed below. Notice that the rows and columns are labeled. WIth this, each position in the rack can be idetified using one number and one letter. Position 2-3 refers to the second column, third row. Row numbers increase from bottom to top and column numbers increase from left to right.[[image:add_specimens_enter.jpg|left|frame|'''Add specimens entry screen''']]<br clear="all" />
 
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#* The <span style="color: #000080;">blue</span> square (position 3-7) represents the active position, or the position into which the next specimens will be entered.
 
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#* <span style="color: #FF0000">Red</span> circles indicate previously scanned and saved specimens.
 
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#* <span style="color: #008000">Green</span> circles represent specimens that have been added but not saved yet.
 
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#* <span style="color: #FFFFFF;  background-color: #000000;">White</span> squares show unscanned or open positions on the rack.
 
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# Click an empty space on the rack to indicate the first position where the additional specimens will be added. This space will be highlighted in blue. By default the first available position is already selected.
 
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# You will notice how similar this screen is to the Bulk Add Method for new racks. A brief description of this page:
 
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#* '''Last ID Entered''': Displays the most recently scanned Specimen ID. If no specimens have been scanned yet, this line will display N/A.
 
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#* '''Current Position''': the position in the rack where tube.tracker&#174; is expecting the next specimen to be scanned. This should correspond to the blue box in the graphical rack representation to the left.
 
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#* '''Add Note''': Checkbox that indicates if a note will be added to the specimen.  When the Add Note box is checked the note text area will appear below the Specimen ID box.
 
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#* '''Specimen ID''': The specimen ID is entered into this box. This action is typically performed by a barcode scanner reading the specimen label. However, keyboard input is accepted here too. When using keyboard entry, pressing Enter or Ctrl-Q after inputting the Specimen ID will submit the Specimen ID and advance the current position. '''Note''': Pressing Enter when the note text area is displayed will move the cursor to the note area.  Pressing Enter when the note text area is NOT displayed will enter the specimen into the rack.
 
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# At this point, the application behaves just like bulk adding specimens into a new rack. As each tube is scanned, the current position indicator will advance to the next open spot on the rack. Clicking the '''Save Rack''' button will add the specimens to the rack, close the rack and return you to the main Add Specimen screen.
 
  
 
Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Latest revision as of 19:10, 7 January 2014

It is sometimes necessary to add additional specimens to a rack already entered into tube.tracker. There are two methods for adding specimens. The first is the default method and is identical to the Bulk Add Method for a new rack. The second is similar to the Conventional Add Method and can only be used if your internet browser cannot perform the bulk method.


Opening the Specimen Entry - Rack Search Screen

  1. Click Add under the menu heading Specimens.
    Navigation Menu
    Specimens > Add

  2. The Specimen Entry Rack Search Screen will appear.
    Specimen Entry - Rack Search Screen


Locating & Selecting a Rack

There are two ways to locate and select the rack to which specimens will be added.


Search for Racks by Rack ID

  1. Type or Scan a Rack ID into the Search for a Rack ID Text Box. Wildcards may be used.
  2. Press the Enter Key on the keyboard or click the Search Button.
  3. A list of the racks matching the search term will be displayed. The Rack ID for each rack listed will be a clickable link.
    Specimen Entry - Rack Search Results Screen
  4. Click on a Rack ID Link to select the rack in which specimens will be added.
  5. The Specimen Entry Screen will be displayed.


Browse Containers for Racks

Containers will be listed under the Select a Container heading.

  1. Click on the Container Name Link for the container in which the rack is stored
  2. A list of the racks in the selected container will be displayed. The Rack ID for each rack listed will be a clickable link.
  3. Click on a Rack ID Link to select the rack in which specimens will be added.
  4. The Specimen Entry Screen will be displayed.


Specimen Entry Screens

At the top of specimens entry screens is the current entry method in black text, followed by the Rack ID and destination Container Name on the line below in green text.
Bulk Specimen Entry Screen
Header
Conventional Specimen Entry Screen
Header


Back to the Online Documentation

Retrieved from "http://help.tubetracker.com/index.php?title=Adding_specimens_to_an_existing_rack&oldid=481"