Difference between revisions of "Deleting individual specimens from an existing rack"

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tube.tracker offers a Delete Specimen function that allows users to remove specimens from a rack without removing the rack itself.
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tube.tracker offers a Delete Specimen function that allows users to remove specimens from a rack without removing the rack itself.  This is not just useful in deleting discarded specimens but also in correcting an incorrectly typed Specimen ID and as an administrative tool for emptying labeled racks to allow them to be reused without needing to be relabeled.
  
 
# Click '''Delete''' under the menu heading '''Specimens'''. The Delete Specimen page will appear.[[image:delete_specimen_menu.jpg|none|frame|'''Delete specimens menu''']]<br clear="all" />
 
# Click '''Delete''' under the menu heading '''Specimens'''. The Delete Specimen page will appear.[[image:delete_specimen_menu.jpg|none|frame|'''Delete specimens menu''']]<br clear="all" />
 
# There are two ways to delete a specimen:
 
# There are two ways to delete a specimen:
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## If you know all or part of the Specimen ID for the specimen you wish to delete, you can type that in directly (See Deleting a Specimen by its ID).
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## If all or part of the Specimen ID of the specimen to be deleted is known, it can be typed or scanned in directly (See [[Deleting individual specimens from an existing rack#Deleting a specimen by its ID|Deleting a specimen by its ID]]).
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## If you don't know the Specimen ID, you can delete a specimen by finding the rack it is located in (See Deleting a Specimen by Rack).
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## If the Specimen ID is unknown, a specimen can be deleted by finding the rack in which it is located (See [[Deleting individual specimens from an existing rack#Deleting a specimen by its ID|Deleting a Specimen by Rack]]).
  
 
== Deleting a specimen by its ID ==
 
== Deleting a specimen by its ID ==
  
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# From the Delete Specimen page, type a Specimen ID into the field labeled "Specimen/Rack ID" and click on the '''Search''' button.[[image:delete_specimen_start.jpg|none|frame|'''Deleted specimens start screen''']]<br clear="all" />
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# From the Delete Specimen page, type or scan a Specimen ID into the field labeled "Specimen/Rack ID" and click on the '''Search''' button or press the enter key.[[image:delete_specimen_start.jpg|none|frame|'''Deleted specimens start screen''']]<br clear="all" />
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# After clicking Search, a list of specimens matching your search critera will appear. Find the one that matches the specimen tube you are looking for and click on the link under the column labeled '''Position'''.[[image:delete_specimen_search_results_id.jpg|none|frame|'''Delete specimen ID search results''']]<br clear="all" />
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# A list of specimens matching the search criteria will appear. Click on the link under the '''Spec ID''' column that matches the Specimen ID and Rack ID of the specimen.[[image:delete_specimen_search_results_id2.jpg|none|frame|'''Delete specimen ID search results''']]<br clear="all" />
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# Once you click on the link for the specimen you wish to delete, you will see a Confirmation page asking you if you wish to delete that specimen. Clicking '''Yes''' will remove this specimen from the rack and it will no longer be stored in the system. Clicking '''No''' will cancel the delete action.[[image:delete_specimen_confirmation.jpg|none|frame|'''Delete specimens confirmation screen''']]<br clear="all" />
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# A confirmation page will appear showing the Specimen ID, Rack ID, and Container for the selected specimen.  Confirm that these three details are correct before continuing.  If the wrong specimen has been selected, click the '''No''' button to select a different specimen.
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# At this point you can attach a note to this event. To attach a note, click the '''Add Note''' checkbox and the note text area will appear. Type the note into this space.
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# To attach a note, click the '''Add Note''' check box and the note text box will appear. Type the note into this space.
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# After you click on either '''Yes''' or '''No''' you will be taken to a screen that will display a graphical representation of the rack from which the specimen was stored.
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# Click the  '''Yes''' button to remove this specimen from the rack and it will no longer be stored in the system. Click the '''No''' button to cancel the delete action.[[image:delete_specimen_confirmation2.jpg|none|frame|'''Delete specimens confirmation screen''']]<br clear="all" />
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# After clicking on either the '''Yes''' or '''No''' button, a page will appear with a graphical representation of the rack in which the specimen was stored. This screen is explained below in the Deleting a specimen by rack section starting at Step 3.
  
 
== Deleting a specimen by rack ==
 
== Deleting a specimen by rack ==
  
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# From the Delete Specimen screen type the rack ID into the Specimen/Rack ID search field and click '''Search'''.
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# From the Delete Specimen page, type or scan a Specimen ID into the field labeled "Specimen/Rack ID" and click on the '''Search''' button or press the enter key.[[image:delete_specimen_start.jpg|none|frame|'''Deleted specimens start screen''']]<br clear="all" />
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# A list of racks will appear if any rack IDs are found to match your search criteria. Find the rack you are searching for and click its rack ID.[[image:delete_specimen_search_results_rack.jpg|none|frame|'''Delete specimen rack ID search results''']]<br clear="all" />
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# A list of racks matching the search criteria will appear. Click on the link under the '''Rack ID''' column that matches the Rack ID and the container in which the rack is stored.[[image:delete_specimen_search_results_rack2.jpg|none|frame|'''Delete specimen rack ID search results''']]<br clear="all" />
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# Once you have located and click on the rack that holds your specimen tube, you will see a grid representing the rack. This grid will be filled with red dots, each of which holds a specimen. Hold your mouse over a red dot to see the Specimen ID for that specimen.[[image:delete_specimen_rack_view.jpg|none|frame|'''Delete specimens rack view screen''']]<br clear="all" />
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# A page showing a grid representing the selected rack will appear. This grid will be filled with red dots, each of which represents a specimen. Hold the mouse pointer over a red dot to see the Specimen ID.{[image:delete_specimen_rack_view.jpg|none|frame|'''Delete specimens rack view screen''']]<br clear="all" />
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# Find the specimen you wish to delete. Once you have found the specimen click the red dot that corresponds to its rack position.
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# Click the red dot that corresponds to the specimens ID and position in the rack.
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# Next you will see a confirmation screen asking whether or not you wish to delete this specimen. This screen is identical to the confirmation screen that displays when you delete a specimen by its ID.  Clicking '''Yes''' will remove the specimen from the rack and it will no longer be stored in the system. Clicking '''No''' will cancel this action.
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# A confirmation page will appear showing the Specimen ID, Rack ID, and Container for the selected specimen. Confirm that these three details are correct before continuing.  If the wrong specimen has been selected, click the '''No''' button to select a different specimen.
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# At this point you can attach a note to this event. To attach a note, click the '''Add Note''' checkbox and the note text area will appear. Type the note into this space.
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# To attach a note, click the '''Add Note''' check box and the note text box will appear. Type the note into this space.
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# After you click either '''Yes''' or '''No''' you will be taken to a screen that will display a graphical representation of the rack from which the specimen was stored.
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# Click the '''Yes''' button to remove this specimen from the rack and it will no longer be stored in the system. Click the '''No''' button to cancel the delete action.[[image:delete_specimen_confirmation2.jpg|none|frame|'''Delete specimens confirmation screen''']]<br clear="all" />
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# After clicking on either the '''Yes''' or '''No''' button, the graphical representation of the rack in which the specimen was stored will be shown again so that other specimens from the rack may be deleted.
  
 
Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Revision as of 16:56, 26 December 2013

tube.tracker offers a Delete Specimen function that allows users to remove specimens from a rack without removing the rack itself. This is not just useful in deleting discarded specimens but also in correcting an incorrectly typed Specimen ID and as an administrative tool for emptying labeled racks to allow them to be reused without needing to be relabeled.

  1. Click Delete under the menu heading Specimens. The Delete Specimen page will appear.
    Delete specimens menu

  2. There are two ways to delete a specimen:
    1. If all or part of the Specimen ID of the specimen to be deleted is known, it can be typed or scanned in directly (See Deleting a specimen by its ID).
    2. If the Specimen ID is unknown, a specimen can be deleted by finding the rack in which it is located (See Deleting a Specimen by Rack).

Deleting a specimen by its ID

  1. From the Delete Specimen page, type or scan a Specimen ID into the field labeled "Specimen/Rack ID" and click on the Search button or press the enter key.
    Deleted specimens start screen

  2. A list of specimens matching the search criteria will appear. Click on the link under the Spec ID column that matches the Specimen ID and Rack ID of the specimen.
    Delete specimen ID search results

  3. A confirmation page will appear showing the Specimen ID, Rack ID, and Container for the selected specimen. Confirm that these three details are correct before continuing. If the wrong specimen has been selected, click the No button to select a different specimen.
  4. To attach a note, click the Add Note check box and the note text box will appear. Type the note into this space.
  5. Click the Yes button to remove this specimen from the rack and it will no longer be stored in the system. Click the No button to cancel the delete action.
    Delete specimens confirmation screen

  6. After clicking on either the Yes or No button, a page will appear with a graphical representation of the rack in which the specimen was stored. This screen is explained below in the Deleting a specimen by rack section starting at Step 3.

Deleting a specimen by rack

  1. From the Delete Specimen page, type or scan a Specimen ID into the field labeled "Specimen/Rack ID" and click on the Search button or press the enter key.
    Deleted specimens start screen

  2. A list of racks matching the search criteria will appear. Click on the link under the Rack ID column that matches the Rack ID and the container in which the rack is stored.
    Delete specimen rack ID search results

  3. A page showing a grid representing the selected rack will appear. This grid will be filled with red dots, each of which represents a specimen. Hold the mouse pointer over a red dot to see the Specimen ID.{[image:delete_specimen_rack_view.jpg|none|frame|Delete specimens rack view screen]]
  4. Click the red dot that corresponds to the specimens ID and position in the rack.
  5. A confirmation page will appear showing the Specimen ID, Rack ID, and Container for the selected specimen. Confirm that these three details are correct before continuing. If the wrong specimen has been selected, click the No button to select a different specimen.
  6. To attach a note, click the Add Note check box and the note text box will appear. Type the note into this space.
  7. Click the Yes button to remove this specimen from the rack and it will no longer be stored in the system. Click the No button to cancel the delete action.
    Delete specimens confirmation screen

  8. After clicking on either the Yes or No button, the graphical representation of the rack in which the specimen was stored will be shown again so that other specimens from the rack may be deleted.

Back to the Online Documentation

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