Difference between revisions of "Discard a rack of specimens"

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With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most normal operations. tube.tracker facilitates this process by allowing users to set an expiration date for racks added to the system. With this, users can periodically generate lists of expired racks for disposal. Also note that tube.tracker retains specimen information long after the physical specimens have been discarded. This often helps laboratories eliminate the need for awkward and inefficient systems of specimen storage.
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With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most normal operations. tube.tracker facilitates this process by allowing users to set an expiration date for racks added to the system. The expiration date allows tube.tracker to generate lists of expired racks that are ready for disposal. Also note that tube.tracker retains specimen information long after the physical specimens have been discarded helping laboratories eliminate the need for cumbersome or inefficient systems of specimen storage.
  
# Click '''Manage''' located under '''Racks''' in the left navigation area. A container selection page will be displayed[[image:manage_rack_menu.jpg|none|frame|'''Manage racks menu''']]<br clear="all" />
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# Click '''Manage''' located under '''Racks''' in the left navigation area. A container selection page will be displayed.<br/>[[image:manage_rack_menu.jpg|left|frame|'''Manage racks menu''']][[image:manage_rack_start.jpg|none|frame|'''Container Selection Screen''']]<br clear="all" />
# Next, select the storage container to work with by clicking on one of the underlined container names. Empty containers (with no racks in storage) will not have a clickable link. Main Laboratory, in this example, has no racks and so cannot be selected.[[image:manage_rack_start.jpg|none|frame|'''Manage racks start screen''']]<br clear="all" />
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# Click on a link for a Container to display its expired racks of specimens. Containers that have no racks will not be displayed as a clickable link and will be text. In the example below, Main Laboratory has no racks and so cannot be selected while Lab Fridge A has racks and can be selected.
# After selecting a container, the Managing Rack page will be displayed. Many rack maintenance functions can be performed from the Managing Racks page including deleting, [[Renewing_expired_racks|renewing]] and [[Transferring_racks_between_storage_containers|transferring]] racks into another container. Racks on this page are listed by expiration date. Racks that have expired are displayed in <span style="color: #FF0000;">red</span>, while active racks are displayed in black and locked racks are displayed in <span style="color: #000080;">blue</span>. Depending on user preference settings, either all racks or just expired racks will display on this page.[[image:manage_rack_container_rack_listing.jpg|none|frame|'''Manage racks container rack listing''']]<br clear="all" />
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#* The Managing Rack page shown below will be displayed. Many rack maintenance functions can be performed from the Managing Racks page including deleting, [[Renewing_expired_racks|renewing]] and [[Transferring_racks_between_storage_containers|transferring]] racks into another container. Depending on user preference settings, either all racks or just expired racks will be displayed. Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
# If all racks are already showing, clicking '''Show Expired Racks''' will show only expired racks. If only expired racks are showing, clicking on '''Show All Racks''' will show all racks both expired and active. For dumping, it is usually helpful to display only expired racks. In this example, all of the racks, except rack 4T, are expired so clicking on '''Show Expired Racks''' will show the exact same rack listing sans rack 4T.
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#** Expired rack's information is displayed in <span style="color: #FF0000;">'''red'''</span>
# Select the racks you wish to delete by clicking the check box on the left next to the Rack ID. Alternatively, you can check all boxes in the list by clicking the top box in the gray table header area. (Printing the page at this point will produce a handy list to assist in the physical retrieval of expired racks.) Once the racks have been selected, click the '''Delete Racks''' button.[[image:manage_rack_container_rack_listing_checked.jpg|none|frame|'''Manage racks container rack listing with checkmarks''']]<br clear="all" />
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#** Active rack's information is displayed in '''black'''
# A page confirming the Rack IDs to be dumped will display. At this point you can attach a note to the racks being dumped.[[image:delete_rack_confirmation.jpg|none|frame|'''Delete racks confirmation screen''']]<br clear="all" />
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#** Locked rack's information is displayed in <span style="color: #000080;">'''blue'''</span>
# At this point you can attach a note to this event. To attach a note, click the '''Add Note''' checkbox and the note text area will appear. Type the note into this space.
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#* There are two filters for displaying a container's racks called '''Show All Racks''' and '''Show Expired Racks'''. All of the racks in the example below, with the exception of rack 4T, are expired. Clicking on '''Show Expired Racks''' will reload the page filtering out rack 4T. On that page will be a '''Show All Racks''' button will reload the page displaying all racks including 4T. For periodic, maintenance rack dumps, it is recommended to display only expired racks.[[image:manage_rack_container_rack_listing.jpg|none|frame|'''Managing Racks <br/>Container rack listing''']]<br clear="all" />
# After checking the list, click '''Yes''' to confirm that all racks are being discarded. Clicking '''No''' will cancel the delete operation and return you to the Managing Racks page (step 3).
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# Click the check boxes to the left of the Rack IDs of racks to be deleted. Select all of the racks by clicking the check box to the left of the Rack ID column heading. If it would be helpful during the physical retrieval of expired racks to have a printed list, print the screen now. Once the racks to be deleted have been selected, click the '''Delete Racks''' button.[[image:manage_rack_container_rack_listing_checked.jpg|none|frame|'''Manage racks container rack listing with check marks''']]<br clear="all" />
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# A confirmation page listing the IDs of racks to be deleted will display. At this point a note can be attached by clicking on the Add Note check box and typing a note into the text box that appears.[[image:delete_rack_confirmation.jpg|none|frame|'''Delete racks confirmation screen''']]<br clear="all" />
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# Click '''Yes''' to confirm the deletion. Click '''No''' to cancel and return to the Managing Racks page.
  
  
 
Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Revision as of 20:20, 26 December 2013

With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most normal operations. tube.tracker facilitates this process by allowing users to set an expiration date for racks added to the system. The expiration date allows tube.tracker to generate lists of expired racks that are ready for disposal. Also note that tube.tracker retains specimen information long after the physical specimens have been discarded helping laboratories eliminate the need for cumbersome or inefficient systems of specimen storage.

  1. Click Manage located under Racks in the left navigation area. A container selection page will be displayed.
    Manage racks menu
    Container Selection Screen

  2. Click on a link for a Container to display its expired racks of specimens. Containers that have no racks will not be displayed as a clickable link and will be text. In the example below, Main Laboratory has no racks and so cannot be selected while Lab Fridge A has racks and can be selected.
    • The Managing Rack page shown below will be displayed. Many rack maintenance functions can be performed from the Managing Racks page including deleting, renewing and transferring racks into another container. Depending on user preference settings, either all racks or just expired racks will be displayed. Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
      • Expired rack's information is displayed in red
      • Active rack's information is displayed in black
      • Locked rack's information is displayed in blue
    • There are two filters for displaying a container's racks called Show All Racks and Show Expired Racks. All of the racks in the example below, with the exception of rack 4T, are expired. Clicking on Show Expired Racks will reload the page filtering out rack 4T. On that page will be a Show All Racks button will reload the page displaying all racks including 4T. For periodic, maintenance rack dumps, it is recommended to display only expired racks.
      Managing Racks
      Container rack listing

  3. Click the check boxes to the left of the Rack IDs of racks to be deleted. Select all of the racks by clicking the check box to the left of the Rack ID column heading. If it would be helpful during the physical retrieval of expired racks to have a printed list, print the screen now. Once the racks to be deleted have been selected, click the Delete Racks button.
    Manage racks container rack listing with check marks

  4. A confirmation page listing the IDs of racks to be deleted will display. At this point a note can be attached by clicking on the Add Note check box and typing a note into the text box that appears.
    Delete racks confirmation screen

  5. Click Yes to confirm the deletion. Click No to cancel and return to the Managing Racks page.


Back to the Online Documentation