Difference between revisions of "Discard a rack of specimens"

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(New page: With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most normal operations. tube.tracker® facilita...)
 
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With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most normal operations. tube.tracker® facilitates this process by allowing users to set an expiration date for racks added to the system. With this, users can periodically generate lists of expired racks for disposal. Also note that tube.tracker® retains specimen information long after the physical specimens have been discarded. This often helps laboratories eliminate the need for awkward and inefficient systems of specimen storage.
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With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most operations. tube.tracker facilitates this process by enabling users to set an expiration date for racks added to the system. The expiration date allows tube.tracker to generate lists of expired racks that are ready for disposal. tube.tracker retains specimen information long after the physical specimens have been discarded helping laboratories eliminate the need for cumbersome or inefficient systems of specimen storage.
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<ol>
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<li>Click *Manage* located under <b>Racks</b> in the left navigation area. A container selection page will be displayed<br><img style="position: relative; left: 20px; margin-top: 15px; margin-bottom: 15px; border-top: 1px solid #000000; border-left: 1px solid #000000; border-right: 2px solid #000000; border-bottom: 2px solid #000000; clear: both;" src="%ATTACHURLPATH%/manage_rack_menu.jpg" alt="Manage racks menu" title="Manage racks menu"></li>
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<li>Next, select the storage container to work with by clicking on one of the underlined container names. Empty containers (with no racks in storage) will not have a clickable link. Main Laboratory, in this example, has no racks and so cannot be selected.<br><img style="position: relative; left: 20px; margin-top: 15px; margin-bottom: 15px; border-top: 1px solid #000000; border-left: 1px solid #000000; border-right: 2px solid #000000; border-bottom: 2px solid #000000; clear: both;" src="%ATTACHURLPATH%/manage_rack_start.jpg" alt="Manage racks start streen" title="Manage racks start screen"></li>
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== Opening the Rack Management - Container Selection Screen ==
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<li>After selecting a container, the Managing Rack page will be displayed. Many rack maintenance functions can be performed from the Managing Racks page including deleting, [[RenewRack][renewing]] and [[TransferRack][transferring]] racks into another container. Racks on this page are listed by expiration date. Racks that have expired are displayed in <span style="color: #FF0000;">red</span>, while active racks are displayed in black and locked racks are displayed in <span style="color: #000080;">blue</span>. Depending on user preference settings, either all racks or just expired racks will display on this page.<br><img style="position: relative; left: 20px; margin-top: 15px; margin-bottom: 15px; border-top: 1px solid #000000; border-left: 1px solid #000000; border-right: 2px solid #000000; border-bottom: 2px solid #000000; clear: both;" src="%ATTACHURLPATH%/manage_rack_container_rack_listing.jpg" alt="Manage racks container rack listing" title="Manage racks container rack listing"></li>
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<li>If all racks are already showing, clicking <b>Show Expired Racks</b> will show only expired racks. If only expired racks are showing, clicking on <b>Show All Racks</b> will show all racks both expired and active. For dumping, it is usually helpful to display only expired racks. In this example, all of the racks, except rack 4T, are expired so clicking on <b>Show Expired Racks</b> will show the exact same rack listing sans rack 4T.</li>
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# Click '''Manage''' in the Navigation Menu under the heading '''Racks'''.[[image:manage_rack_menu.jpg|none|frame|'''Navigation Menu <br/>Racks > Manage''']]<br/>
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<li>Select the racks you wish to delete by clicking the check box on the left next to the Rack ID. Alternatively, you can check all boxes in the list by clicking the top box in the gray table header area. (Printing the page at this point will produce a handy list to assist in the physical retrieval of expired racks.) Once the racks have been selected, click the <b>Delete Racks</b> button.<br><img style="position: relative; left: 20px; margin-top: 15px; margin-bottom: 15px; border-top: 1px solid #000000; border-left: 1px solid #000000; border-right: 2px solid #000000; border-bottom: 2px solid #000000; clear: both;" src="%ATTACHURLPATH%/manage_rack_container_rack_listing_checked.jpg" alt="Manage racks container rack listing with checkmarks" title="Manage racks container rakc listing with checkmarks"></li>
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# The Rack Management - Container Selection Screen will be displayed. This screen contains a list of containers and a link that will display a screen showing all expired racks in all containers. The Container Name for each of the containers in the list will be a clickable link.[[image:manage_rack_start.jpg|none|frame|'''Rack Management - Container Selection Screen''']]<br clear="all" />
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<li>A page confirming the Rack IDs to be dumped will display. At this point you can attach a note to the racks being dumped.<br><img style="position: relative; left: 20px; margin-top: 15px; margin-bottom: 15px; border-top: 1px solid #000000; border-left: 1px solid #000000; border-right: 2px solid #000000; border-bottom: 2px solid #000000; clear: both;" src="%ATTACHURLPATH%/delete_rack_confirmation.jpg" alt="Delete racks confirmation screen" title="Delete racks confirmation screen"></li>
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<li>At this point you can attach a note to this event. To attach a note, click the <b>Add Note</b> checkbox and the note text area will appear. Type the note into this space.</li>
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<li>After checking the list, click <b>Yes</b> to confirm that all racks are being discarded. Clicking <b>No</b> will cancel the delete operation and return you to the Managing Racks page (step 3).</li>
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== Locating Expired Racks ==
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</ol>
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While any rack may be deleted using the methods described below, this process is primarily designed for locating and purging expired racks. There are two methods for locating expired racks from the Rack Management - Container Selection Screen:
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# [[Discard_a_rack_of_specimens#Locating_Expired_Racks_in_All_Containers|Locating Expired Racks in All Containers]]
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# [[Discard_a_rack_of_specimens#Locating_Expired_Racks_in_One_Container|Locating Expired Racks in One Container]]
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=== Locating Expired Racks in All Containers ===
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# Click the '''Show all expired racks in all containers''' link.
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# The '''All Expired Racks Screen''' will be displayed showing all expired racks in all containers.[[image:Manage_racks_show_all_expired.jpg|none|frame|'''All Expired Racks Screen''']]<br clear="all" />
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# Select the check boxes that correspond to the racks being deleted.
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# Click the '''Delete Racks Button''' to delete the selected racks.
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# The '''Rack Deletion Confirmation Screen''' will be displayed listing the Rack ID for racks being deleted.[[image:delete_rack_confirmation2.jpg|none|frame|'''Rack Deletion Confirmation Screen''']]<br clear="all" />
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# Select the '''Add Note Check Box''' to display the '''Add Note Text Box''' in which a note about deleting this rack can be entered if desired.
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# Click the '''Yes Button''' to delete the rack and return to the '''All Expired Racks Screen'''.  Click the '''No Button''' to return to the '''All Expired Racks Screen''' without deleting the rack.
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=== Locating Expired Racks in One Container ===
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# Click on the '''Container Name Link''' corresponding to the container in which the racks being discarded reside.
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# The '''Rack Management - Rack Selection Screen''' will be displayed listing all of the racks currently residing in the selected container with all pertinent information on each rack in the container.[[image:manage_rack_container_rack_listing.jpg|none|frame|'''Rack Management - Rack Selection Screen''']]<br clear="all" />
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#* Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
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#** Expired rack's information is displayed in <span style="color: #FF0000;">'''red text'''</span>.
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#** Active rack's information is displayed in '''black text'''.
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#** Locked rack's information is displayed in <span style="color: #000080;">'''blue text'''</span>.
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# Click the '''Show Expired Racks Button''' to display only racks that are expired if desired.[[image:manage_rack_container_rack_listing2.jpg|none|frame|'''Rack Management - Rack Selection Screen<br/>Showing Only Expired Racks''']]<br clear="all" />
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# Select the check boxes corresponding to the racks being deleted.
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# Click the '''Delete Racks Button''' to delete the selected racks.
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# The '''Rack Deletion Confirmation Screen''' will be displayed listing the Rack ID for each of the racks being deleted.[[image:delete_rack_confirmation.jpg|none|frame|'''Rack Deletion Confirmation Screen''']]<br clear="all" />
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# Select the '''Add Note Check Box''' to display the '''Add Note Text Box''' in which a note about deleting this rack can be entered if desired.
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# Click the '''Yes Button''' to delete the rack and return to the '''Rack Management - Rack Selection Screen'''. Click the '''No Button''' to return to the '''Rack Management - Rack Selection Screen''' without deleting the rack.
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Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Latest revision as of 16:25, 9 January 2014

With a continuous stream of incoming specimens and a finite amount of storage space, regular racked specimen disposal is a necessity for most operations. tube.tracker facilitates this process by enabling users to set an expiration date for racks added to the system. The expiration date allows tube.tracker to generate lists of expired racks that are ready for disposal. tube.tracker retains specimen information long after the physical specimens have been discarded helping laboratories eliminate the need for cumbersome or inefficient systems of specimen storage.


Opening the Rack Management - Container Selection Screen

  1. Click Manage in the Navigation Menu under the heading Racks.
    Navigation Menu
    Racks > Manage

  2. The Rack Management - Container Selection Screen will be displayed. This screen contains a list of containers and a link that will display a screen showing all expired racks in all containers. The Container Name for each of the containers in the list will be a clickable link.
    Rack Management - Container Selection Screen


Locating Expired Racks

While any rack may be deleted using the methods described below, this process is primarily designed for locating and purging expired racks. There are two methods for locating expired racks from the Rack Management - Container Selection Screen:

  1. Locating Expired Racks in All Containers
  2. Locating Expired Racks in One Container


Locating Expired Racks in All Containers

  1. Click the Show all expired racks in all containers link.
  2. The All Expired Racks Screen will be displayed showing all expired racks in all containers.
    All Expired Racks Screen

  3. Select the check boxes that correspond to the racks being deleted.
  4. Click the Delete Racks Button to delete the selected racks.
  5. The Rack Deletion Confirmation Screen will be displayed listing the Rack ID for racks being deleted.
    Rack Deletion Confirmation Screen

  6. Select the Add Note Check Box to display the Add Note Text Box in which a note about deleting this rack can be entered if desired.
  7. Click the Yes Button to delete the rack and return to the All Expired Racks Screen. Click the No Button to return to the All Expired Racks Screen without deleting the rack.


Locating Expired Racks in One Container

  1. Click on the Container Name Link corresponding to the container in which the racks being discarded reside.
  2. The Rack Management - Rack Selection Screen will be displayed listing all of the racks currently residing in the selected container with all pertinent information on each rack in the container.
    Rack Management - Rack Selection Screen

    • Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
      • Expired rack's information is displayed in red text.
      • Active rack's information is displayed in black text.
      • Locked rack's information is displayed in blue text.
  3. Click the Show Expired Racks Button to display only racks that are expired if desired.
    Rack Management - Rack Selection Screen
    Showing Only Expired Racks

  4. Select the check boxes corresponding to the racks being deleted.
  5. Click the Delete Racks Button to delete the selected racks.
  6. The Rack Deletion Confirmation Screen will be displayed listing the Rack ID for each of the racks being deleted.
    Rack Deletion Confirmation Screen

  7. Select the Add Note Check Box to display the Add Note Text Box in which a note about deleting this rack can be entered if desired.
  8. Click the Yes Button to delete the rack and return to the Rack Management - Rack Selection Screen. Click the No Button to return to the Rack Management - Rack Selection Screen without deleting the rack.


Back to the Online Documentation

Retrieved from "http://help.tubetracker.com/index.php?title=Discard_a_rack_of_specimens&oldid=490"