Difference between revisions of "Purging archived specimens from the system"

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:There may come a time when it will be necessary to purge the database of your institution's archived specimens. This service can become especially handy to those institutions that have a limited allocation of Specimen IDs and must recycle them. To request an archived specimen purge follow these simple steps:
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: There may come a time when it will be necessary to purge the database of archived specimens. This service is especially useful to institutions that must recycle a limited number of Specimen IDs.
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== Opening the Record Purging Screen ==
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# Click '''Purge''' in the Navigation Menu under '''Admin'''.[[image:purge_menu.jpg|none|frame|'''Navigation Menu<br/>Admin > Purge''']]<br clear="all" />
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# The Record Purging Screen will appear.  This screen allows a date range to be specified for purging. It also allows a mailing address to be entered where the purging data can be mailed if desired.[[image:purge_main.jpg|none|frame|'''Record Purging Screen''']]<br clear="all" />
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== Requesting a Record Purge ==
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# Enter a range of dates in which records will be purged.
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## Enter the beginning date of the range in the Begin Date text box, or leave it empty to purge all of the oldest available specimens. 
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## Enter the ending date of the range in the End Date text box.
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# Click the check box next to ''I would like a copy of the data'' if a copy of the purged data is needed and enter the mailing address to which a copy of the data will be sent.
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# Include any special instructions for the purge in the Special Instructions text box.
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# Click the '''Request Purge''' button to submit the request.
  
# Click '''Purge''' in the left-hand menu under the '''Admin''' heading.[[image:purge_menu.jpg|none|frame|'''Purge menu''']]<br clear="all" />
 
# There is only one required field that must be filled in on the Purge request screen.  Thid field is '''End Date'''.  If you wish to start the purge from the earliest archived specimen date that tube.tracker has on record, leave the '''Begin Date''' field empty.[[image:purge_main.jpg|none|frame|'''Purge main screen''']]<br clear="all" />
 
# If you would like a copy of the specimen tracking data that will be removed from the database, check the '''I would like a copy of the data''' checkbox. If you are requesting a copy of the data go to the next step, otherwise skip to the last step in the process.
 
# Fill in Name and Address fields on the bottom of the screen.  We cannot send you the data if we do not have anyone or anywhere to send it.
 
# If you have any special instructions for the purge request, you can specify it by typing the request into the '''Special Instructions''' text area.
 
# To finish the purge request, click the '''Request Purge''' button.
 
  
 
Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Latest revision as of 17:37, 3 January 2014

There may come a time when it will be necessary to purge the database of archived specimens. This service is especially useful to institutions that must recycle a limited number of Specimen IDs.


Opening the Record Purging Screen

  1. Click Purge in the Navigation Menu under Admin.
    Navigation Menu
    Admin > Purge

  2. The Record Purging Screen will appear. This screen allows a date range to be specified for purging. It also allows a mailing address to be entered where the purging data can be mailed if desired.
    Record Purging Screen


Requesting a Record Purge

  1. Enter a range of dates in which records will be purged.
    1. Enter the beginning date of the range in the Begin Date text box, or leave it empty to purge all of the oldest available specimens.
    2. Enter the ending date of the range in the End Date text box.
  2. Click the check box next to I would like a copy of the data if a copy of the purged data is needed and enter the mailing address to which a copy of the data will be sent.
  3. Include any special instructions for the purge in the Special Instructions text box.
  4. Click the Request Purge button to submit the request.


Back to the Online Documentation