Difference between revisions of "Renewing expired racks"

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Keep an expired rack past its expiration date by renewing the rack and assigning it a new expiration date.
 
Keep an expired rack past its expiration date by renewing the rack and assigning it a new expiration date.
  
# Click '''Manage''' located under '''Racks''' in the left navigation area. A container selection page will be displayed.<br/>[[image:manage_rack_menu.jpg|left|frame|'''Manage racks menu''']][[image:manage_rack_start.jpg|none|frame|'''Container Selection Screen''']]<br clear="all" />
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# Click on the link for a Container to display its expired racks of specimens. Containers that have no racks will not be displayed as a clickable link and will instead be displayed as text. In the example below, Main Laboratory has no racks and so cannot be selected while Lab Fridge A has racks and can be selected.
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== Opening the Rack Management - Container Selection Screen ==
#* The Managing Rack page shown below will be displayed. Depending on user preference settings, either all racks or just expired racks will be displayed. Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
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#** Expired rack's information is displayed in <span style="color: #FF0000;">'''red'''</span>
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# Click '''Manage''' in the Navigation Menu under the heading '''Racks'''.[[image:manage_rack_menu.jpg|none|frame|'''Navigation Menu <br/>Racks > Manage''']]<br/>
#** Active rack's information is displayed in '''black'''
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# The Rack Management - Container Selection Screen will be displayed. This screen contains a list of containers and a link that will display a screen showing all expired racks in all containers. The Container Name for each of the containers in the list will be a clickable link.[[image:manage_rack_start.jpg|none|frame|'''Rack Management - Container Selection Screen''']]<br clear="all" />
#** Locked rack's information is displayed in <span style="color: #000080;">'''blue'''</span>
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#* There are two filters for displaying a container's racks called '''Show All Racks''' and '''Show Expired Racks'''. All of the racks in the example below, with the exception of rack 4T, are expired. Clicking on '''Show Expired Racks''' will reload the page filtering out rack 4TOn that page will be a '''Show All Racks''' button will reload the page displaying all racks including 4T. For periodic, maintenance rack dumps, it is recommended to display only expired racks.[[image:manage_rack_container_rack_listing.jpg|none|frame|'''Managing Racks <br/>Container rack listing''']]<br clear="all" />
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# Click the check boxes to the left of the Rack IDs of racks to be renewed. Select all of the racks by clicking the check box to the left of the Rack ID column heading.  
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== Locating Expired Racks ==
# Click the '''Renew Racks''' button once all of the racks being renewed have been selected.[[image:manage_rack_container_rack_listing_checked.jpg|none|frame|'''Manage racks container rack listing with check marks''']]<br clear="all" />
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# Review the racks that have been selected for renewal.  If a rack has been selected that should not have, click the Cancel Renew button to return to the previous screen to select different racks.  If the list of racks selected is correct, continue to the next step.[[image:renew_rack_main.jpg|none|frame|'''Renew rack main screen''']]<br clear="all" />
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# Click on the '''Container Name Link''' corresponding to the container in which the racks being renewed reside.
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# The '''Rack Management - Rack Selection Screen''' will be displayed listing all of the racks currently residing in the selected container with all pertinent information on each rack in the container.[[image:manage_rack_container_rack_listing.jpg|none|frame|'''Rack Management - Rack Selection Screen''']]<br clear="all" />
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#* Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
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#** Expired rack's information is displayed in <span style="color: #FF0000;">'''red text'''</span>.
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#** Active rack's information is displayed in '''black text'''.
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#** Locked rack's information is displayed in <span style="color: #000080;">'''blue text'''</span>.
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# Click the '''Show Expired Racks Button''' to display only racks that are expired if desiredWhen this button is clicked, it will be replaced with the '''Show All Racks Button''' which will display all racks once again when clicked.[[image:manage_rack_container_rack_listing2.jpg|none|frame|'''Rack Management - Rack Selection Screen<br/>Showing Only Expired Racks''']]<br clear="all" />
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# Select the check boxes corresponding to the racks being renewed.
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# Click the '''Renew Racks Button''' to renew the selected racks.
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# The '''Rack Renewal Selection Screen''' will be displayed showing the Rack ID for each selected rack and the rack renewal options.[[image:renew_rack_main.jpg|none|frame|'''Rack Renewal Selection Screen''']]<br clear="all"/>
 
# Select the new expiration date for the selected racks by using any of the following options:
 
# Select the new expiration date for the selected racks by using any of the following options:
#* Click the 1 Day button to set the racks to expire one day from now.
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#* Click the '''1 Day Button''' to set the racks to expire one day from now.
#* Click the 1 Week button to set the racks to expire one week from now.
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#* Click the '''1 Week Button''' to set the racks to expire one week from now.
#* Enter a specific day for the racks to expire and click the Custom button.  
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#* Enter a specific date for the racks to expire and click the '''Custom Button'''.  
# The Confirm Bulk Renew of Racks displays the new expiration date, the list of selected racks, and the Add Note check box.[[image:renew_rack_confirm.jpg|none|frame|'''Renew rack confirmation screen''']]<br clear="all" />
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# The '''Rack Renewal Confirmation Screen''' will be displayed showing the new expiration date, the list of selected Rack IDs, and the '''Add Note Check Box'''.[[image:renew_rack_confirm.jpg|none|frame|'''Rack Renewal Confirmation Screen''']]<br clear="all" />
# Click the Add Note check box to add a note for this event if desired.
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# Ensure that the correct expiration date and Rack IDs are displayed.  If any of the information is incorrect, Click the '''No Button''' to return to the '''Rack Management - Rack Selection Screen'''.
# Click the Yes button to confirm the new expiration date for the selected racks.  Click the No button cancel the new expiration date.  Clicking either button will return to the rack selection page.
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# Click the '''Add Note Check Box''' to display the '''Add Note Text Box''' in which a note for this renewal can be entered if desired.
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# Click the '''Yes Button''' to confirm the new expiration date for the selected racks and to return to the '''Rack Management - Rack Selection Screen'''.
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Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Revision as of 21:32, 10 January 2014

Keep an expired rack past its expiration date by renewing the rack and assigning it a new expiration date.


Opening the Rack Management - Container Selection Screen

  1. Click Manage in the Navigation Menu under the heading Racks.
    Navigation Menu
    Racks > Manage

  2. The Rack Management - Container Selection Screen will be displayed. This screen contains a list of containers and a link that will display a screen showing all expired racks in all containers. The Container Name for each of the containers in the list will be a clickable link.
    Rack Management - Container Selection Screen


Locating Expired Racks

  1. Click on the Container Name Link corresponding to the container in which the racks being renewed reside.
  2. The Rack Management - Rack Selection Screen will be displayed listing all of the racks currently residing in the selected container with all pertinent information on each rack in the container.
    Rack Management - Rack Selection Screen

    • Racks are sorted by expiration date and the information about each rack, such as Rack Type and Expiration Date, is color coded for quick reference.
      • Expired rack's information is displayed in red text.
      • Active rack's information is displayed in black text.
      • Locked rack's information is displayed in blue text.
  3. Click the Show Expired Racks Button to display only racks that are expired if desired. When this button is clicked, it will be replaced with the Show All Racks Button which will display all racks once again when clicked.
    Rack Management - Rack Selection Screen
    Showing Only Expired Racks

  4. Select the check boxes corresponding to the racks being renewed.
  5. Click the Renew Racks Button to renew the selected racks.
  6. The Rack Renewal Selection Screen will be displayed showing the Rack ID for each selected rack and the rack renewal options.
    Rack Renewal Selection Screen

  7. Select the new expiration date for the selected racks by using any of the following options:
    • Click the 1 Day Button to set the racks to expire one day from now.
    • Click the 1 Week Button to set the racks to expire one week from now.
    • Enter a specific date for the racks to expire and click the Custom Button.
  8. The Rack Renewal Confirmation Screen will be displayed showing the new expiration date, the list of selected Rack IDs, and the Add Note Check Box.
    Rack Renewal Confirmation Screen

  9. Ensure that the correct expiration date and Rack IDs are displayed. If any of the information is incorrect, Click the No Button to return to the Rack Management - Rack Selection Screen.
  10. Click the Add Note Check Box to display the Add Note Text Box in which a note for this renewal can be entered if desired.
  11. Click the Yes Button to confirm the new expiration date for the selected racks and to return to the Rack Management - Rack Selection Screen.


Back to the Online Documentation