Difference between revisions of "Searching for specimens"

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#* '''Discarded Racks''': Racks that have been discarded are listed in this section. Container, rack type, entered time, who entered the rack, when it was discarded and who discarded the rack are all listed. Click the '''Add''' button in the '''Note''' column to add a note to this discraded rack.
 
#* '''Discarded Racks''': Racks that have been discarded are listed in this section. Container, rack type, entered time, who entered the rack, when it was discarded and who discarded the rack are all listed. Click the '''Add''' button in the '''Note''' column to add a note to this discraded rack.
 
# tube.tracker® allows multiple specimens to have the same ID number. This allows the system to handle split samples, aliquots, and multiple draws. If multiple samples using the same ID are stored, tube.tracker® will return all samples found.
 
# tube.tracker® allows multiple specimens to have the same ID number. This allows the system to handle split samples, aliquots, and multiple draws. If multiple samples using the same ID are stored, tube.tracker® will return all samples found.
# Clicking a Rack ID (under the Rack ID column) will display a detailed audit log of the selected specimen.
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# Clicking a Rack ID under the Rack ID column in the Active and Discarded specimen search results will display a detailed audit log of the selected specimen.[[image:specimen_history.jpg|left|frame|'''Specimen audit history''']]<br clear="all" />
# The Specimen History screen shows an auditing log of every event associated with a specific specimen. Each entry shows an event time, action, and user account performing the action. The vast majority of specimens will have only a Specimen Entered and Specimen Deleted events. '''Note''': ''Multiple specimens with the same Specimen ID will have <u>different</u> specimen histories. tube.tracker&#174; uses Specimen ID and Rack ID to uniquely identify all specimens.'' Users can also attach a note to this specimen by clicking on the '''Add Specimen Note''' button.[[image:specimen_history.jpg|left|frame|'''Specimen audit history''']]<br clear="all" />
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# Clicking on the Container Name under the Container column in the Active and Discarded rack search results will display a detailed audit log of the selected rack.[[image:specimen_search_rack_history.jpg|left|frame|'''Rack History''']]<br clear="all" />
 +
# The Specimen and Rack History screens show an auditing log of every event associated with the specimen or rack. If the specimen or rack has been discarded, a warning will appear on the screen above the history entries. Each history entry shows an event time, action, and user account performing the action. The vast majority of specimens will have only a Specimen Entered and Specimen Deleted events. '''Note''': ''Multiple specimens with the same Specimen ID will have <u>different</u> specimen histories. tube.tracker&#174; uses Specimen ID and Rack ID to uniquely identify all specimens.'' Users can also attach a note at this time by clicking on the '''Add Specimen Note''' button.
  
  
 
Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Revision as of 20:36, 20 December 2007

After spending time adding and deleting countless specimens and racks, the real benefit of tube.tracker® is realized in the specimen search. Here, one has the ability to scan millions of specimens in under one second. A specimen's history is retained well after it has been disposed. Savings from not having to manually search for specimens that don't exist may be even more valuable than finding those that do

  1. Click Search located in the left navigation area. The Specimen Search Page will be displayed.
    Specimen search menu

  2. As of version 2.932 you are able to search for more than just active and discarded specimens. Here is a list of the following items that are searchable from this screen:
    • Active Specimens (Part of the default search)
    • Discarded Specimens (Part of the default search)
    • Active Racks
    • Discarded Racks
  3. To enable rack searching, click on the Options button. This will expand the options section and allow you to select the types of searching you wish to perform.
    Search options

  4. Type the specimen or rack ID you wish to search for into the search box. Hit Enter on the keyboard or click Search to search the tube.tracker® database. Note: You can also perform a wildcard search by adding an asterisk '*' to the search term.
    Specimen search start screen

  5. tube.tracker® will display the results of the search. You will note that the search box appears again at the top of the search results page. You can perform multiple searches in succession without having to go back to the main specimen search screen. While in the same session, tube.tracker remembers your last search type and will perform subsequent searchs using these paramaters. If you enabled advanced searching by selecting anything other than the two defaults search parameters (Active and Discarded specimens) you will notice that the advanced search section will be shown.
    Specimen search results

  6. If anything was found that matched your search critera, they will be displayed in their own section:
    • Active Specimens: Specimens that are currently active in tube.tracker® will be listed in this section. The Rack ID, rack position, entry time, and current container and who entered it into the system for each active specimen found are listed. From here, specimens can be added to a picklist, allowing a user to work with a group of selected specimens spanning multiple racks and containers. Note: See the Picklist Help Section for more information. Click the Add button in the Note column to add a note to this specimen.
    • Discarded Specimens: Specimens that have been discarded are listed in this section. Here, the Rack ID, rack position, entry time, who entered the specimen, deletion time, and who deleted the specimen are listed. Discarded specimens remain in the tube.tracker® database indefinitely. Site administrators can request discarded specimen information to be purged. Click the Add button in the Note column to add a note to this discarded specimen.
    • Active Racks: Racks that are currently active in tube.tracker$#174; will be listed in this section. Container, Rack Type, Expire Time and the Entered:Available information will be listed for each rack. Click the Add button in the Note column to add a note to this rack.
    • Discarded Racks: Racks that have been discarded are listed in this section. Container, rack type, entered time, who entered the rack, when it was discarded and who discarded the rack are all listed. Click the Add button in the Note column to add a note to this discraded rack.
  7. tube.tracker® allows multiple specimens to have the same ID number. This allows the system to handle split samples, aliquots, and multiple draws. If multiple samples using the same ID are stored, tube.tracker® will return all samples found.
  8. Clicking a Rack ID under the Rack ID column in the Active and Discarded specimen search results will display a detailed audit log of the selected specimen.
    Specimen audit history

  9. Clicking on the Container Name under the Container column in the Active and Discarded rack search results will display a detailed audit log of the selected rack.
    Rack History

  10. The Specimen and Rack History screens show an auditing log of every event associated with the specimen or rack. If the specimen or rack has been discarded, a warning will appear on the screen above the history entries. Each history entry shows an event time, action, and user account performing the action. The vast majority of specimens will have only a Specimen Entered and Specimen Deleted events. Note: Multiple specimens with the same Specimen ID will have different specimen histories. tube.tracker® uses Specimen ID and Rack ID to uniquely identify all specimens. Users can also attach a note at this time by clicking on the Add Specimen Note button.


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