Difference between revisions of "Searching for specimens"

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After spending time adding and deleting countless specimens and racks, the real benefit of tube.tracker is realized in the specimen search. Here, one has the ability to scan millions of specimens in under one second. A specimen's history is retained well after it has been disposed. Savings from not having to manually search for specimens that don't exist may be even more valuable than finding those that do
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One of the greatest features of tube.tracker is the specimen search in which users have the ability to scan millions of specimens in less than one second. A specimen's history is retained long after the specimen has been deleted. Savings from not having to manually search for specimens that do not exist may be even more valuable than finding those that do.
  
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# Click '''Search''' located in the left navigation area. The Specimen Search Page will be displayed.[[image:specimen_search_menu.jpg|none|frame|'''Specimen search menu''']]<br clear="all" />
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# Click '''Search''' located in the Navigation Menu on the left side of the screen (shown below).[[image:specimen_search_menu.jpg|none|frame|'''Specimen search menu''']]
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# As of version 2.932 you are able to search for more than just active and discarded specimens. Here is a list of the following items that are searchable from this screen:
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#*The Specimen Search Page (shown below) will be displayed. As of version 2.932 users are able to search for more than just active and discarded specimens. From this screen users can choose which types of racks and specimens to find by clicking on the '''Options''' button which displays a box (shown below) displaying the following search item options:  
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#* Active Specimens (Part of the default search)
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#** Active Specimens (Part of the default search)
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#* Discarded Specimens (Part of the default search)
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#** Discarded Specimens (Part of the default search)
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#* Active Racks
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#** Active Racks
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#* Discarded Racks
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#** Discarded Racks[[image:specimen_search_start_options.jpg|none|frame|'''Search options''']]<br clear="all" />
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# To enable rack searching, click on the '''Options''' button. This will expand the options section and allow you to select the types of searching you wish to perform.[[image:specimen_search_start_options.jpg|none|frame|'''Search options''']]<br clear="all" />
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# Type the Specimen ID or Rack ID to be searched for into the search box and press the '''Enter''' key or click the '''Search''' button to search the tube.tracker database. '''Note''': Searches can use one wildcard to find items that contain the search term as opposed to only finding items that equal the search term. In tube.tracker, the wildcard is an asterisk (*) and can be used in the following ways:
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# Type the specimen or rack ID you wish to search for into the search box. Hit '''Enter''' on the keyboard or click '''Search''' to search the tube.tracker database. '''Note''': ''You can also perform a wildcard search by adding an asterisk '*' to the search term.''[[image:specimen_search_start.jpg|none|frame|'''Specimen search start screen''']]<br clear="all" />
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## Wildcard in the beginning of a search term (*AB) will find all items that end with AB.
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# tube.tracker will display the results of the search. You will note that the search box appears again at the top of the search results page.  You can perform multiple searches in succession without having to go back to the main specimen search screen. While in the same session, tube.tracker remembers your last search type and will perform subsequent searchs using these paramaters. If you enabled advanced searching by selecting anything other than the two defaults search parameters (Active and Discarded specimens) you will notice that the advanced search section will be shown.[[image:specimen_search_results.jpg|none|frame|'''Specimen search results''']]<br clear="all" />
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## Wildcard in the middle of a search term (A*B) will find all items that start with A and end with B.
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# If anything was found that matched your search critera, they will be displayed in their own section:
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## Wildcard at the end of a search term (AB*) will find all items that start with AB.
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#* '''Active Specimens''': Specimens that are currently active in tube.tracker will be listed in this section. The Rack ID, rack position, entry time, and current container and who entered it into the system for each active specimen found are listed. From here, specimens can be added to a picklist, allowing a user to work with a group of selected specimens spanning multiple racks and containers. '''Note:''' ''See the [[Using_the_picklist|Picklist Help Section]] for more information.'' Click the '''Add''' button in the '''Note''' column to add a note to this specimen.
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#* tube.tracker will display the results of the search on the bottom of the page while the search box remains at the top with the settings saved for subsequent searches.[[image:specimen_search_results.jpg|none|frame|'''Specimen search results''']]<br clear="all" />
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#* '''Discarded Specimens''': Specimens that have been discarded are listed in this section. Here, the Rack ID, rack position, entry time, who entered the specimen, deletion time, and who deleted the specimen are listed. Discarded specimens remain in the tube.tracker database indefinitely. Site administrators can request discarded specimen information to be purged. Click the '''Add''' button in the '''Note''' column to add a note to this discarded specimen.
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#* Search results are displayed in categories that mirror the types of items that were selected to be searched.  A Note can be added to any search result by clicking the '''Note''' button that corresponds to the item. Each category displays information relevant to the type of item:
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#* '''Active Racks''': Racks that are currently active in tube.tracker$#174; will be listed in this section. Container, Rack Type, Expire Time and the Entered:Available information will be listed for each rack. Click the '''Add''' button in the '''Note''' column to add a note to this rack.
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#** '''Active Specimens''': The Specimen ID, Rack ID, Position in Rack, Entry Time, Container, and User who entered the item is listed. Specimens can be added to a picklist by clicking the '''Add''' button in the Picklist column.  (See [[Using_the_picklist|Picklist Help Section]] for more information.)
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#* '''Discarded Racks''': Racks that have been discarded are listed in this section. Container, rack type, entered time, who entered the rack, when it was discarded and who discarded the rack are all listed. Click the '''Add''' button in the '''Note''' column to add a note to this discraded rack.
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#** '''Discarded Specimens''': The Specimen ID, Rack ID, Position in Rack, Entry Time, User who entered the item, Deletion Time, and User who deleted the item is listed. Discarded specimens remain in the tube.tracker database indefinitely or until site administrators request discarded specimen information to be purged.
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# tube.tracker allows multiple specimens to have the same ID number. This allows the system to handle split samples, aliquots, and multiple draws. If multiple samples using the same ID are stored, tube.tracker will return all samples found.
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#** '''Active Racks''': The Rack ID, Container, Rack Type, Expiration Time, and the number of Entered Specimens and Available Slots (E:A).
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# Clicking a Rack ID under the Rack ID column in the Active and Discarded specimen search results will display a detailed audit log of the selected specimen.[[image:specimen_history.jpg|none|frame|'''Specimen audit history''']]<br clear="all" />
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#** '''Discarded Racks''': The Rack ID, Container, Rack Type, Entry Time, User who entered the rack, Deletion Time, and the User who deleted the rack.
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# Clicking on the Container Name under the Container column in the Active and Discarded rack search results will display a detailed audit log of the selected rack.[[image:specimen_search_rack_history.jpg|none|frame|'''Rack History''']]<br clear="all" />
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#* Since tube.tracker allows multiple specimens to have the same ID number to allow for split samples, aliquots, and multiple draws, samples using the same ID are displayed seperately.
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# Click a Specimen ID in the Active and Discarded specimen search results to display a detailed audit log of the selected specimen.[[image:specimen_history.jpg|none|frame|'''Specimen audit history''']]<br clear="all" />
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# Click a Rack ID in the Active and Discarded Rack search results to display a detailed audit log of the selected rack.[[image:specimen_search_rack_history.jpg|none|frame|'''Rack History''']]<br clear="all" />
 
# The Specimen and Rack History screens show an auditing log of every event associated with the specimen or rack. If the specimen or rack has been discarded, a warning will appear on the screen above the history entries. Each history entry shows an event time, action, and user account performing the action. The vast majority of specimens will have only a Specimen Entered and Specimen Deleted events. '''Note''': ''Multiple specimens with the same Specimen ID will have <u>different</u> specimen histories. tube.tracker uses Specimen ID and Rack ID to uniquely identify all specimens.'' Users can also attach a note at this time by clicking on the '''Add Specimen Note''' button.
 
# The Specimen and Rack History screens show an auditing log of every event associated with the specimen or rack. If the specimen or rack has been discarded, a warning will appear on the screen above the history entries. Each history entry shows an event time, action, and user account performing the action. The vast majority of specimens will have only a Specimen Entered and Specimen Deleted events. '''Note''': ''Multiple specimens with the same Specimen ID will have <u>different</u> specimen histories. tube.tracker uses Specimen ID and Rack ID to uniquely identify all specimens.'' Users can also attach a note at this time by clicking on the '''Add Specimen Note''' button.
  
  
 
Back to the [[Online Documentation]]
 
Back to the [[Online Documentation]]

Revision as of 21:57, 26 December 2013

One of the greatest features of tube.tracker is the specimen search in which users have the ability to scan millions of specimens in less than one second. A specimen's history is retained long after the specimen has been deleted. Savings from not having to manually search for specimens that do not exist may be even more valuable than finding those that do.

  1. Click Search located in the Navigation Menu on the left side of the screen (shown below).
    Specimen search menu
    • The Specimen Search Page (shown below) will be displayed. As of version 2.932 users are able to search for more than just active and discarded specimens. From this screen users can choose which types of racks and specimens to find by clicking on the Options button which displays a box (shown below) displaying the following search item options:
      • Active Specimens (Part of the default search)
      • Discarded Specimens (Part of the default search)
      • Active Racks
      • Discarded Racks
        Search options

  2. Type the Specimen ID or Rack ID to be searched for into the search box and press the Enter key or click the Search button to search the tube.tracker database. Note: Searches can use one wildcard to find items that contain the search term as opposed to only finding items that equal the search term. In tube.tracker, the wildcard is an asterisk (*) and can be used in the following ways:
    1. Wildcard in the beginning of a search term (*AB) will find all items that end with AB.
    2. Wildcard in the middle of a search term (A*B) will find all items that start with A and end with B.
    3. Wildcard at the end of a search term (AB*) will find all items that start with AB.
    • tube.tracker will display the results of the search on the bottom of the page while the search box remains at the top with the settings saved for subsequent searches.
      Specimen search results

    • Search results are displayed in categories that mirror the types of items that were selected to be searched. A Note can be added to any search result by clicking the Note button that corresponds to the item. Each category displays information relevant to the type of item:
      • Active Specimens: The Specimen ID, Rack ID, Position in Rack, Entry Time, Container, and User who entered the item is listed. Specimens can be added to a picklist by clicking the Add button in the Picklist column. (See Picklist Help Section for more information.)
      • Discarded Specimens: The Specimen ID, Rack ID, Position in Rack, Entry Time, User who entered the item, Deletion Time, and User who deleted the item is listed. Discarded specimens remain in the tube.tracker database indefinitely or until site administrators request discarded specimen information to be purged.
      • Active Racks: The Rack ID, Container, Rack Type, Expiration Time, and the number of Entered Specimens and Available Slots (E:A).
      • Discarded Racks: The Rack ID, Container, Rack Type, Entry Time, User who entered the rack, Deletion Time, and the User who deleted the rack.
    • Since tube.tracker allows multiple specimens to have the same ID number to allow for split samples, aliquots, and multiple draws, samples using the same ID are displayed seperately.
  3. Click a Specimen ID in the Active and Discarded specimen search results to display a detailed audit log of the selected specimen.
    Specimen audit history

  4. Click a Rack ID in the Active and Discarded Rack search results to display a detailed audit log of the selected rack.
    Rack History

  5. The Specimen and Rack History screens show an auditing log of every event associated with the specimen or rack. If the specimen or rack has been discarded, a warning will appear on the screen above the history entries. Each history entry shows an event time, action, and user account performing the action. The vast majority of specimens will have only a Specimen Entered and Specimen Deleted events. Note: Multiple specimens with the same Specimen ID will have different specimen histories. tube.tracker uses Specimen ID and Rack ID to uniquely identify all specimens. Users can also attach a note at this time by clicking on the Add Specimen Note button.


Back to the Online Documentation

Retrieved from "http://help.tubetracker.com/index.php?title=Searching_for_specimens&oldid=406"